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MWstake Meeting?  Yes  No Title: MWstake meeting Start Date: Start Time (UTC): 16 : 00 End Date: End Time (UTC): 16 : 00 URL: Tags: Attendees:

A board vote was requested on whether MWStake should be the bankroll for [https://www.mediawiki.org/wiki/EMWCon_Spring_2022 EMWCon Spring 2022], the vote passed with the results as follows: {| class="wikitable sortable" style="margin-left:35px;" |- ! Board Member !! Vote |- | Bernhard Krabina || |- | Bryan Hilderbrand || Abstain* |- | Cindy Cicalese || Yay {{Aye}} |- | Eric-Jan van Kakerken || Yay {{Aye}} |- | Adam Shoreland || Yay {{Aye}} |- | Lex Sulzer || Yay {{Aye}} |- | Mark Hershberger || Yay {{Aye}} |- | Markus Glaser || Yay {{Aye}} |} :: * Due to involvement, but Yay in principle ==Text of request== <pre style="width:850px; margin-left:50px;">Dear board members, I'm requesting an emergency by-email vote on whether or not to #mwstake should act as the bank this year for EMWCon. Please reply to this email (feel free to CC cabal, as well, but it isn't strictly necessary) with a "yay" or "nay" response. We've discussed this at a few board meetings and came to a general agreement to be the bank for this year's EMWCon (as I understood it) but we didn't make an official vote and asked asked Bryan to provide some more information. Bryan has come through with that information and I'm conveying it below so that we can vote on the issue. Since we need to make a decision now--it is essentially 30 days before the conference--we need to vote now. Following is a lightly edited copy of Bryan's email about this: MWStake bankrolling EMWCon lines up well with the goals of MWStake and is probably something all/most of us think we should do eventually. The real question may be, is this the year? There is some risk in attendance being the first in-person (really hybrid) event after 2 years of virtual due to COVID. Generally, the conferences should all be designed to come close to breaking even with a slight bias towards being in the positives. I believe all the EMWCon conferences to date have done this with an average surplus of a few hundred dollars. Currently the MWStake bank account has $8,868.86 and the Google Sheet for this year's finances (which is a bit rough at this time) shows a cost (not including rooms which individuals will be paying for) of $6,870 and a revenue of $8,250 with a positive revenue of $1,380. If sponsors were removed it would be a positive revenue of $130. The current sponsors are a bit of a guess and will likely be higher, however there are almost certainly some unaccounted for costs but the major ones should be captured. The expectation would be that MWStake would front the expenses, then be reimbursed after the ticket revenue is collected (usually a few weeks after the conference and usually through Eventbrite). The big risk in my opinion is cancellation, our contract for the hotel/conference room/catering is the cancellations fees of: - $2,400 (20%) - 30 days in advance (which is basically now) - $6,000 (50%) - 7 through 30 days in advance - $8,400 (80%) - less than 7 days in advance You'll note that the fee is higher than our costs because they include loss of revenue due to room sales. There is a force majeure clause so if we pull the trigger, we should commit. Thank you, Mark</pre>

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