MWStake incorporation

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This page documents the project for mwstake incorporation. Members of mwstake decided to incorporate with the two main goals being:

  1. Bank account for events (EMWCon, etc.)
  2. Accept grants from the WMF as a non-profit

FOSS Governance Collection[edit]

The Foundations group ( provided a collection of governance documents from free/open source software (FOSS) projects.

To Do[edit]

  1. Follow instructions to process the grant ☑Y
  2. Determine which non-profit type to register as ☑Y
  3. Work with lawyer to begin incorporation process ☑Y
  4. Finalize the Bylaws ☑Y
  5. Describe Activities and Operational Information for IRS 1024 Application ☑Y
  6. Open a corporate bank account and make sure it follows WMF rules which are similar to the rules for Rapid Grants ☑Y
  7. Reporting on the outcome (what worked well, what didn't work well, and what you would do differently next time, etc.). Some sample reports are available.


The following are the major milestones to date:

  1. 02 August 2018 - Collected individual statements from MWStake members on what role they felt MWStake should have once incorporated
  2. 15 August 2018 - Rapid Grant Proposal was submitted
  3. 15 November 2018 - The rapid grant was approved and moved to funded
  4. 18 December 2018 - Board meeting
  5. 21 November 2019 - Board meeting
  6. 20 January 2020 - Board meeting

Board rolls and structure[edit]

Name Role
Bernhard Krabina Member
Bryan Hilderbrand Secretary
Cindy Cicalese Member
Eric-Jan van Kakerken Member
Evita Hollis Treasurer
Lex Sulzer Member
Mark Hershberger President
Markus Glaser Member

Board member applicant request email[edit]

The following proposed email will be sent out to mailing lists (Enterprise MediaWiki, SMW Users, MediaWiki-l) in the attempt to fill and open Board Member position.

Hi everyone,

The MediaWiki Stakeholders' Group (MWStake) [1][2] is a MediaWiki user group consisting of MediaWiki developers, system administrators, consultants, and hosting providers who cooperate in order to improve the software and advocate the needs of MediaWiki users outside the Wikimedia Foundation (WMF) and its projects.

We have recently incorporated as a 501(c)(6), non-profit organization and are looking to fill an open Board Member position. In this position, you will take part in bootstrapping the formal organisation and have a voice in the overall strategy of the group. We expect a workload of one hour per week, including online meetings every three months.

If you are interested, please send an email to If you would like to learn more, feel free to join our next meeting (February 7th) [3] or chat on Riot [4].

Thank you,
Mark Hershberger
President, MWStake



Cost Description Notes
$125 File Articles of Incorporation Part of Invoice #1 (total = $380)
$85 Publish Legal advertisement (newspaper)
$85 Publish Legal advertisement (legal journal)
$85 Corporate minutes book
$600 Non-profit filing fee Check sent to Smoker Gard made out to US Treasury
$1,430 Invoice #2 Final invoice
$2,410 Total