MWStake board meeting
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 Date (UTC):
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21 November 2019 15:30:00 - 21 November 2019 16:30:00
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 Attendees:
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Bryan Hildebrand, Cindy Cicalese, Lex Sulzer, Mark Hershberger, Markus Glaser |
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Meeting agenda
- Wait for attendees & chat 5 min
- Loan for EMWCon (i.e. financing the conference) 30 min
- What are the requirements for Board Members (i.e. Board member attendance of monthly meetings) 10 min
- How are future Board Members chosen? 5 min
Discuss "Pay-For-Service" 5 minMoved to next meeting due to time- Update on Incorporation 5 min
Notes
- Update on Incorporation
- Bryan As a quick status update, mwstake is incorporated but haven't completed the non-profit filing with the IRS, the paperwork is done, but needs to be submitted to the IRS. Our lawyer has left the firm we were working with, Mark will follow-up to find out the next steps. We do have an a bank account and we can turn on "merchant services" at any time which would allow us to collect money from anywhere in the world. We are hoping to give access to both Mark and Evita (Treasurer) before we set-up merchant services because it'll be harder to do after.
- Loan for EMWCon (i.e. financing the conference)
- We need ~5k USD as seed fund /spendable money for the conference
- Evita is our treasurer
- Lex Just have an account and send money ($500) from (10) people (suggests that members pay an entry fee)
- Markus It's actually more difficult than you'd expect to transfer money. "Seed money" would technically be a business expense in the US.
- ACTION ITEM Markus Find out about money transfer and get back to Mark.
- Cindy What about just early registration?
- Cindy We could start collecting membership now.
- Lex What is the "quid pro quo"
- Bryan It seems we have 3 options:
- "Founders" 10 people @ $500 (or some ratio)
- "Early Registration"
- "Collect Membership now" (Could be prepaid for the next XX years?)
- Cindy Hopefully the amount of money in the bank will grow as conferences (that's I've been associated with) had a Revenue/cost >1 (usually a few hundred after each one)
- Lex & Cindy MWStake is not "sponsoring" we are "underwriting" these conferences. Individuals/Companies can "sponsor".
- Lex We need the merchant services account up and running.
- A vote was called:
- Founding members of MWStake are requested to pay an advance membership fee of 500 USD. We are aiming for at least 10 founding members. This money will be used as seed capital for MWStake.
- The vote passed with (5) yeas (there were 5 Board Members present which represented a quorum)
- What are the requirements for Board Members & How are future Board Members chosen?
- Mark Require a ratio of attendance for MWStake (monthly) and Board Meetings
- Lex Board Members can "abstain" from a limited amount of votes
- Cindy The goal should be to have active participants
- Markus Ratio of attendance and responses to Action Items (assigned and completed Action Items from meetings)
- Cindy Reach out to Board Members to see whey they are missing
- ACTION ITEM Mark Mark will reach out to Board Members to gauge continued interest in the organization and ideas to improve attendance
- Markus Should the Bylaws be updated to reflect decisions about Board Member requirements?
- Board members still need to be voted out ← This is where the flexibility is
- Check the bylaws to confirm rules, procedures, etc.
Action board
See this page for more information
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